THE CORPORATION OF THE

TOWN OF GEORGINA

Council Minutes

Meeting #:

Date:

Wednesday, November 30, 2022

Time:

9:00 A.m. - 10:00 A.m.

Location:

Town of Georgina Civic Centre

26557 Civic Centre Rd.

Keswick, ON

Members of Council Present:

• Mayor Margaret Quirk
• Regional Councillor Davison
• Councillor Biggerstaff
• Councillor Fellini
• Councillor Neeson
• Councillor Genge
• Councillor Dale

Staff Present:

• Ryan Cronsberry, CAO
• Harold Lenters, Director of Development Services
• Ron Jenkins, Director of Emergency Services/Fire Chief
• Rob Wheater, Deputy CAO/Treasurer
• Rachel Dillabough, Town Clerk
• Mamata Baykar, Deputy Clerk
• Carolyn Lance, Council Services Coordinator
• Alan Drozd, Manager of Planning Policy
• Mike Hutchinson, Manager of Municipal Law Enforcement
• Sean Columbus, Economic Development Officer
• Shawn Nastke, Director, Strategic Initiatives
• Michael Bigioni, Director of Legislative Services, Town Solicitor

Others Present:

• Michael Rozario, Deputy Fire Chief

  Stirling Munro, Manager, Procurement

  Santosh Neupane, Coordinator, QMS

  Tim McClatchie, Manager, Facilities

  Trevor Jacobs, Senior Project Manager, Corporate Project

---

1.

CALL TO ORDER- MOMENT OF MEDITATION

“The Town of Georgina recognizes and acknowledges that we are on lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples, and on behalf of Mayor and Council, we would like to thank them for sharing this land.  We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.

We also recognize the unique relationship the Chippewas have with the lands and waters of this territory.  They are the water protectors and environmental stewards of these lands and we join them in these responsibilities.”

• Council recognized the recent passing of Monica Resch, owner of Gypsy by the Lake Bed & Breakfast, a true ambassador for tourism in Georgina.

2.

ROLL CALL

As noted above

3.

COMMUNITY ANNOUNCEMENTS

• Mayor Quirk advised that Harold Lenters, Director of Development Services, is attending his last Council meeting tonight before his retirement after 35 years with the Town; Harold mentioned that he could not have asked for a better place to work, to start and finish his career, it has been an honour and a privilege to have worked for the Town of Georgina
• Alan Drozd introduced Trevor Jacobs, Senior Project Manager of Corporate Projects in the Planning Policy Division, his primary focus will be as the project coordinator for the Lake Drive Shoreline Jurisdiction Action Plan
• congratulations to the Sutton BIA and the merchants on High Street for hosting the Whoville on High Street event, well organized and well received

4.

INTRODUCTION OF ADDENDUM ITEM(S)

• Item No. 9.1.e, delegation by Jeff Leggett, Georgina Military Museum
• Item No. 12.1.j, Addendum entitled 'Release of the Draft 2023 Budget', Report DCAO-2022-0016, originally listed as Item No. 12.1.a on the main agenda
• Item No. 12.1.k, Addendum entitled '2023 Budget Requests Received from Community Organizations', Report SI-2022-0012, originally listed as Item No. as 12.1.b on the main agenda
• Item No. 18.1.a, Closed Session, Solicitor-Client legal advice, Aerodrome
• Item No. 12.1.c, amending recommendation No. 3 of report, funding to come from the Fleet Repair and Replacement Reserve
• September 28th Council Minutes, amended to remove the word 'None' from Item No. 18
• November 15th Special Council Minutes, amended to reflect that all members of council were present

5.

APPROVAL OF AGENDA

• RESOLUTION NO. C-2022-0356
  Moved By Councillor Genge
  Seconded By Councillor Neeson

  That the November 30, 2022 Council agenda, with the following addendum items, be adopted;

  • Item No. 9.1.e, delegation by Jeff Leggett, Georgina Military Museum
  • Item No. 12.1.j, Addendum entitled 'Release of the Draft 2023 Budget', Report DCAO-2022-0016, originally listed as Item No. 12.1.a on the main agenda
  • Item No. 12.1.k, Addendum entitled '2023 Budget Requests Received from Community Organizations', Report SI-2022-0012, originally listed as Item No. as 12.1.b on the main agenda
  • Item No. 18.1.a, Closed Session, Solicitor-Client legal advice, Aerodrome
  • Item No. 12.1.c, amending recommendation No. 3 of report, funding to come from the Fleet Repair and Replacement Reserve
  • September 28th Council Minutes, amended to remove the word 'None' from Item No. 18
  • November 15th Special Council Minutes, amended to reflect that all members of council were present
  
  
  
  Carried

6.

DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

Mayor Quirk declared an interest in Item No. 12.1.g, Report No. OI-2022-0020, as she and her spouse own property in the affected streets in the area.

Councillor Genge declared an interest in Item No. 9.1.d, delegation by Steve Jacobson and Daryl Urquart, Health Georgina, as she is a member of the Health Georgina Board as its Treasurer.

7.

ADOPTION OF MINUTES

• RESOLUTION NO. C-2022-0357
  Moved By Councillor Dale
  Seconded By Councillor Fellini

  That the following minutes with the following amendments as noted previously under 'Introduction of Addendum Items', be adopted;

  
  
  
  

1.

Minutes of Council Meeting held on September 14, 2022

2.

Minutes of Council Meeting held on September 21, 2022

3.

Minutes of Council Meeting held on September 28, 2022

• remove the word 'None' from Item No. 18 heading

4.

Minutes of the Special Council Meeting held on November 15, 2022.

• amended to reflect that all Members of Council were present, rather than absent

• 
  
  
  Carried

8.

SPEAKERS

9.

DELEGATIONS/ PETITIONS

1.

2023 BUDGET DELEGATIONS:

a.

Ashley Walker, Georgina Trades Training Inc. (GTTI)

Ashley Walker, Executive Director at GTTI, along with Car Hatch, Board Chair, shared a power point presentation reviewing The Training Centre's commitment to providing innovative learning opportunities and partnerships that fulfill community and individual needs, both current and future with a vision to be a innovative, flexible and socially responsible.  Programing is for the unemployed and underemployed individuals, the majority of the Centre's programming is funded through Provincial or Federal funding and include pre-apprenticeship training, innovative programs, hybrid training and a transportation service to transport students to and from programming.

• RESOLUTION NO. C-2022-0358
  Moved By Councillor Fellini
  Seconded By Councillor Biggerstaff

  That the delegation made by Ashley Walker of the Georgina Trades Training Inc (GTTI) providing an overview of the GTTI's programming, the services it has and will provide to residents within and surrounding Georgina, and requesting a grant in the amount of $50,000 from the 2023 budget be received.

  
  
  
  Carried

b.

Nivedita Balachandran (Niv), Routes Connecting Communities

Nivedita Balachandran (Niv), Executive Director at Routes Connecting Communities advised that Routes is an organization providing volunteer-run transportation services for residents experiencing challenges.  It has expanded it's services to include free grocery deliveries, an intergenerational technology learning program in partnership with Jericho, bus trips in partnership with the GTTI, a Friendly Calls program to ensure connections and engagement for isolated residents, provides Brain Games booklets to support mental health and alertness, developed the Good Food Collective, free tax clinics to low income families and seniors, hosted numerous community and cultural events.  2023 funds will continue to provide subsidized and free rides to low income residents and support volunteer recruitment, recognition, management and training.

• RESOLUTION NO. C-2022-0359
  Moved By Regional Councillor Davison
  Seconded By Councillor Biggerstaff

  That the delegation provided by Nivedita Balachandran (Niv) of Routes Connecting Communities providing a review of its services and requesting a grant in the amount of $55,000 from the 2023 budget be received.

  
  
  
  Carried

c.

Jennifer Anderson. Georgina Chamber of Commerce

Jennifer Anderson, Executive Director of the Georgina Chamber of Commerce and Tourism Information Centre, provided an overview of the Chamber, indicating it works toward developing and fostering the business community and enhancing the lives of Georgina residents through the Community Tourism Plan, developing and promoting programs for Small Business Week, organizing and co-hosting the 'Business Excellence Awards" and "Mayor & Council's Milestone Awards" and continuing to oversee the ribbon-cutting program for new businesses and existing businesses celebrating milestones, renovations and anniversaries, and through customer service delivery via its tourism information centre and summer tourism information kiosks.  The community needs more programs, resources, tourism and more emphasis on local businesses.  The Chambers' resources, services and initiatives provided are valuable and beneficial to the community, are efficient and cost-effective.

• RESOLUTION NO. C-2022-0360
  Moved By Councillor Genge
  Seconded By Councillor Dale

  That the delegation made by Jennifer Anderson, Executive Director of the Georgina Chamber of Commerce, providing a review of the many services provided by the Chamber and requesting a grant in the amount of $83,500 from the 2023 budget be received.

  
  
  
  Carried

d.

Steve Jacobson and Daryl Urqhart, Health Georgina

Councillor Genge declared an interest in Item No. 9.1.d as she acts as Treasurer on the Health Georgina Board; Councillor Genge did not participate in any discussion or vote on this matter.

Steve Jacobson, Chair of Health Georgina, along with Daryl Urqhart, Vice-Chair of Health Georgina, advised that Health Georgina is a federally-charged, not-for-profit, self-financed, volunteer-run organization dedicated to ensuring easy access to medical professionals, mental care and wellness providers; it's goals include bringing more doctors to Georgina and balancing primary care delivery to all wards.

Mr. Jacobson requested that the Town of Georgina establish a reserve fund as a pilot project in the amount of $40,000 annually for the next five years as a recruitment incentive to recruit two additional doctors, and to create a reserve fund in the amount of $100,000 annually over the next ten years in support of the future vision to work with Markham-Stouffville Hospital, Oak Valley Health Hub and Southlake Regional Health Centre to help develop and execute a plan for the building of a Georgina Health Hub centrally in Georgina to provide urgent care and ambulatory services to our residents and help to alleviate the pressures Georgina residents place upon these surrounding health centres.

• RESOLUTION NO. C-2022-0361
  Moved By Councillor Biggerstaff
  Seconded By Councillor Neeson

  That the delegation made by Steve Jacobson of Health Georgina, a not-for-profit volunteer-run organization dedicated to ensuring easy access to medical professionals, mental care and wellness providers, requesting a grant in the amount of $200,000 over five years for the recruitment of two medical practitioners, and $1,000,000 over a 10-year term for the development and plan for a future integrated Health Hub to be centrally located in Georgina to provide urgent care and ambulatory services to our residents, be received.

  
  
  
  Carried

e.

Jeff Leggett, Georgina Military Museum

Mr. Leggett was unable to attend.

Mayor Quirk moved forward Item No. 12.1.k, Report No. SI-2022-0012, at this time.

12.

REPORTS

1.

Adoption Of Reports Not Requiring Separate Discussion

k.

2023 Budget Requests Received from Community Organizations

Report No. SI-2022-0012

(Advisement:  Refer to Item No. 12.1.b on this agenda for original listing)

Rob Wheater advised that 1% on the tax levy equates to $480,000.  Staff includes in the base budget any request previously approved in a prior year.  New or increased requests are not included in the base budget at this time.  The request from the Georgina Arts Centre has increased slightly and the grant request from Health Georgina is new and not currently included in the budget.

• RESOLUTION NO. C-2022-0362
  Moved By Councillor Neeson
  Seconded By Councillor Dale
  1. That Council receive Report SI-2022-0012 prepared by the Economic Development and Tourism Division, Strategic Initiatives Department dated November 30, 2022 respecting the 2023 budget requests received from community organizations.

      

  2. That Council review the attached budget requests and provide questions or comments to the Manager of Economic Development and Tourism prior to January 6, 2023 in order that a response may be provided to Council prior to the budget deliberations that will occur on January 24 & 25, 2023.

      

  3. That the budget requests received from the following community organizations be considered by Council during the 2023 budget deliberations on January 24 & 25, 2023:

  Routes Transportation - $55,000

  Georgina Trades Training Inc. (GTTI) - $50,000

  The Georgina Chamber of Commerce - $83,500

  Georgina Centre for the Arts and Culture - $117,000

  The Military Museum - $24,000

  Georgina Farmers Market - $8,000

  Health Georgina - establish reserve with the following contributions

  • • $200,000 over 4 – 5 year term (for 2 doctor recruitments)
    • $1,000,000 over 10-year term (for future Integrated Health Care Hub)
  
  
  
  Carried

1.

Adoption Of Reports Not Requiring Separate Discussion

While determining which reports will be consented or separated for discussion, Mayor Quirk turned the Chair over to Regional Councillor Davison when discussing whether or not Item 12.1.g will be consented or separated as the Mayor declared a conflict with this item.

• Moved By Councillor Neeson
  Seconded By Councillor Fellini
  
  
  
  

c.

Award of Contract – FRS2022-040, Supply and Delivery, Rescue Pumper Fire Apparatus

Report No. GFRS-2022-0001

• RESOLUTION NO. C-2022-0363
  1. That Council receive Report No. GFRS-2022-0001 prepared by the Georgina Fire & Rescue Services dated November 30, 2022, respecting the Request for Proposal FRS2022-040 – Supply and Delivery – Rescue Pumper Fire Apparatus.

      

  2. That Council approves and authorizes the Manager of Procurement Services to issue a Purchase Order to Safetek Emergency Vehicles Ltd. For the purpose of the supply and delivery of a rescue pumper fire apparatus in the amount of $1,089,382 plus HST.

      

  3. That Council approves the amount of $233,555.76 be drawn from the Fleet Repair and Replacement Reserve to fund the overage of the Replacement of Engine 182.
  
  
  
  

d.

Highway 404 Response Agreement – East Gwillimbury Emergency & Community Safety Services

Report No. GFRS-2022-0002

• RESOLUTION NO. C-2022-0364
  1. That Council receive Report No. GFRS-2022-0002 prepared by the Georgina Fire & Rescue Services dated November 30, 2022 respecting the Highway 404 Response Agreement between the Georgina Fire & Rescue Services and East Gwillimbury Emergency & Community Safety Services.

      

  2. That Council approves of the continuation of the Response Agreement and authorizes the Director of Emergency Services and Fire Chief to execute the Agreement for a period of five years from January 1, 2023 to December 31, 2028.

      

      

  
  
  
  

e.

2023 Interim Property Tax Levy

Report No. DCAO-2022-0015

• RESOLUTION NO. C-2022-0365
  1. That Council receive Report No. DCAO-2022-0015 prepared by the Taxation and Revenue Division, Office of the Deputy CAO dated November 30, 2022 respecting the 2023 Interim Property Tax Levy.

      

  2. That Council authorize the following regarding the 2023 Interim Property Tax Levy:

      

  3. That an Interim Tax be levied on all rateable real property in the Town of Georgina which has been assessed according to the last revised assessment roll; and

      

  4. That the 2023 Interim Tax Levy be set at 50% of the total 2022 taxes payable on each property; and

      

  5. That for new properties added to the assessment roll for 2023 taxation, interim tax rates would be equivalent to 50% of the 2022 tax rate as listed in Attachment “1”; and

      

  6. That the Interim Tax Levy for these realty taxes be paid in two relatively equal installments and the installments shall be due Friday, February 24, 2023 and Wednesday, April 26, 2023; and

      

  7. That the Treasurer and/or Tax Collector be authorized to amend in whole or in part any billing in order to comply with any provincial legislation which may be introduced or passed by the Province of Ontario prior to or after the issuance of the billing.
  8. That Council adopt the necessary bylaw to give effect to the above-noted recommendations.
  
  
  
  

f.

Drinking Water Quality Management Standard (DWQMS) - Commitment and Endorsement of Quality Management System (QMS) Operational Plan and Representative

Report No. OI-2023-0023

• RESOLUTION NO. C-2022-0366
  1. That Council receive Report No. OI-2022-0023 prepared by the Operations and Infrastructure Department, dated November 30, 2022, with respect to the Town of Georgina Drinking Water Quality Management System (DWQMS) Operational Plan for the Keswick & Sutton Water Distribution Subsystem;
  2. That Council endorse the Operational Plan for the Keswick & Sutton Water Distribution Subsystem as presented to Council, including the Quality Management Policy; and
  3. That Council authorize the Mayor and Clerk, to execute the ‘Owner and Top Management Commitment and Endorsement, Form OP03’.
  
  
  
  Carried

a.

Release of the Draft 2023 Budget

Report No. DCAO-2022-0016

(Advisement:  Refer to Item No. 12.1.j on the addendum document for discussion and motion)

j.

Release of the 2023 Draft Budget

Report No. DCAO-2022-0016

(Advisement:  Refer to Item No. 12.1.a on this agenda for original listing)

Rob Wheater provided a power point presentation concerning the 2023 Draft Budget with a vision to be a progressive and vibrant growing community with a balance of urban and rural character with a mission to promote a high quality of life for residents through exceptional municipal service, community engagement and a framework which supports a thriving economy.

• operating budget $83,759,180, capital budget $25,222,000, equating to a total operating and capital 2023 draft budget of $108,981,180, carrying forward capital projects account for $24,268,760, excluding carry forward cash flows for the MURC and Civic Centre projects
• Revenue sources for the overall operating budget; primary source is tax levy of $50,438,520
• two primary sources for water and wastewater budget are water at $8 Million and wastewater rates at $7.2 Million
• development fees and miscellaneous fees would be investment revenues as well as interest and penalties
• largest expenditures are salaries and benefits at $40.9 Million, payments to York Region of approximately $11 Million, contributions to reserves of almost $11 Million and contracted services of $7 Million
• for 2023, equates to a 4.99% operating budget increase, with the option of adding a 2% capital investment for a total increase of 6.99% to the tax levy budget; for an average single family detached dwelling, a 4.99% increase would equate to an additional $119.00 annually, and with the 2% capital investment, an additional $166.00 annually.
• 12 new staffing requests within the operating budget; heavy duty diesel mechanic (assessment growth funded), road attendant (existing contracted service dollars funded), two new project managers (capital projects funded), 4 new fire fighters (tax levy funded), client services technician (assessment growth funded), water clerk (water and wastewater rates funded), manager of corporate strategy and transformation (tax levy funded), circulation supervisor (library reserve funded in 2023, assessment growth funded in 2024), permanent part-time Executive Assistant at the library moving to permanent full-time (tax levy funded and grant provided to library), and temporary seasonal parking control officers (tax levy funded) 
• 2 new operating initiatives; Planning Consulting in Development Services Department of $60,000 and Department-led Staff Engagement Funding in the Office of the CAO of $50,000
• net MURC operating budget still estimated to be $2 Million with $1.5 Million relating to Recreation component and $500,000 relating to the Library component 
• operating pressures include Growth at 0.99%, Service Level/New Initiatives at 0.70%, Contractual/Inflationary at 4.6%, Other at 0.68%, for a total of 4.99% Operating 
• Water and Wastewater Rate supported budget; 5.84% increase
• New and Carry-forward Capital Budget total $85 Million
• major projects within the 2023 draft budget; $4 Million toward pavement management, $2.5 Million to complete Emerald Ash Borer (EAB) tree removal program, $2.4 Million toward fleet replacement program, $1.2 Million toward condition replacement program/repairs to facilities, $563,000 toward additional resources for corporate I.T. projects, $50 Million for replacement Civic Centre
• Results of building condition assessment completion incorporated in 10-year capital plan and included in 2023 draft budget; 31 buildings/38% in poor conditions, 24 buildings/30% in excellent condition, 10 buildings/12% in good condition and 16 buildings/20% in fair condition
• 10-Year Capital Plan and funding gaps overview; asking for 2% infrastructure levy for 10 years to close infrastructure gap 
• over 10-year period; Water $19.1 Million and Wastewater $12.8 Million, need to continue to pass recommended increases to close the gap, Stormwater $8.7 Million funding gap, potential to implement a stormwater fee, noting 7 of 9 municipalities have a storm water fee, Road Assets $14 Million funding gap taking into consideration that all grants received are applied to roads including $1.5 Million from the Canada Community Building Fund and $2.8 Million from the OCIF (Ontario Community Infrastructure Fund) annually
• Updated Building Condition Assessment (BCA) $39 Million funding gap; excluded $20 Million from 10-year capital plan - need to review what facilities are needed and require investment
• Civic Centre Replacement $48 Million funding gap - funding plan to pay off the new Civic Centre within 10-11 years after it has been built using a combination of internal borrowings and temporary capital lines.
• 10 Year Capital Plan for Non-growth related funding; 2% infrastructure levy over a ten year period would result in an extra $10 Million in infrastructure.  This is not about building reserves, looking to invest in the community and spend the funds on capital improvements.
• Debt Financing; annual debt repayment limit is not to exceed 25%, will be at 9.6% which is well within limits
• Bill 23, More Homes Built Faster Act, 2022; significant impacts to Development Charge collection forecast.  Bill is retroactive for Development Charge bylaws back to January 1, 2022, Georgina passed its bylaw in May 2021 so some items will have no impact until bylaw is renewed in 2026.  One larger impact is the phasing-in of rates when updating Development Charge bylaw, will impact future capital program.  Impacts will increase in additional operating expenditures and staffing costs over time.
• Public Consultations overview of draft budget available on website and three libraries, survey resulted in 284 responses; survey priorities include increase in local job opportunities, improved customer service, more maintenance at parks, new playgrounds, roads.  Draft budget reflects items being addressed including increased roads budget by $500,000 annually, playground replacement program, looking at Town processes along with Development Services tracking system.
• majority of residents believe an appropriate tax increase would be between zero and 2.99 percent, staff does everything it can to keep the budget increase as low as possible.  
• over the past 5 years, from 2019 to 2023, average inflation (CPI) was approximately 3.4% over this 5-year period.  Average operating increase including this year is 2.3% over that same period, approximately 1.1% on average less than inflation.  When the capital levy is added on, we are right at inflation on average over the last five years.  Try to pass increases that are lower than inflation when possible, but due to pressures from legislation changes and funding gaps, it will be difficult to maintain that in future 
• thanked managers, directors, staff, who put work into the Budget book which takes almost a full year to prepare
• staff to look into creating an online interactive tool for the public to engage with the budget as an engagement feature
• staff were considering a four-year budget plan as opposed to the annual budget plan before the COVID pandemic occurred; it intends to do so again

Comments;

• stormwater fees - ensure that if Georgina charges for storm water fees, staff take into account the Town of Richmond Hill's experience
• there has been an increase of staff positions but no decreases; suggested Council be given an idea in the budget document of what adjustments have occurred between departments for accommodation of staff movement over the last year or two concerning compensation and balance
• Bill 23 - request we keep track of additional costs downloaded to Georgina as a lower tier government and any grants that come forward from the Ontario Government to compensate for the financial position municipalities have been put in
• request a breakdown of grants funding received for infrastructure
• need to account for further pressure on the municipality through Bills 23 and 39 regarding mandatory timelines and rebate requirements
• would like to see specific line items on the reserve and operating basis regarding tax pressures due to Bill 23
• funding gap, tax should not exceed inflation.  Due to Bills 23 and 39, tax levy is paying for some things that it was not designed to fund.  Not wishing to cut public services but possibly can be creative in delivering it; staff will plan for the impact of Bills 23 and 39.
• suggest delineating the impacts of Bill 23 through separate line items to indicate services the Town must now provide that have been downloaded to municipalities by the Province, equating to the taxpayer
• funding gap is not unique to Georgina, it is endemic to all municipalities
• look carefully at the true need for hiring new staff, particularly project managers, perhaps consider hiring on a contract basis per project
• closer investigation of budget overages and initial project estimates

Harold Lenters; major changes will result from the recent enactment of Bills 23 and 39; mandatory timeframes to process applications and obtain Council decisions or rebate fees, will need to speed up internal review of applications, to need to submit recommendation reports to Council as the first and only public meeting for applications which will not be to the benefit of those member of the public who have an interest in an application, lack of having the Lake Simcoe Region Conservation Authority LSRCA involved in the process has implications on all municipalities as the Authority is the expert.  

Moved by Councillor Neeson

Seconded by Councillor Dale

That the meeting recess at 11:00am

Carried.

The Council meeting resumed at 11:17am

• RESOLUTION NO. C-2022-0367
  Moved By Councillor Genge
  Seconded By Councillor Fellini

  1.    That Council receive Report No. DCAO-2022-0016 prepared by the Financial Strategy and Planning Division, Office of the Deputy Chief Administrative Officer Department, dated November 30, 2022 respecting the Release of the 2023 Draft Budget.

  
  
  
  Carried

g.

Award of Contract OID2022-047, Construction Services for Polybutylene Water Service Replacements

Report No. OI-2022-0020

Mayor Quirk declared an interest in Item No. 12.1.g as she and her spouse own property in the affected area; Mayor Quirk removed herself from the Chair at this time and Regional Councillor Davison assumed the position as Chair.

Discussion occurred on the pros and cons of releasing the tender a third time to obtain more than one bidder including potential increase in costs, impact to other projects to be released at a similar timeframe, potential financial and social impacts regarding water loss quantities, service disruptions.

• RESOLUTION NO. C-2022-0368
  Moved By Councillor Biggerstaff
  Seconded By Councillor Neeson
  1. That Council receive Report No. OI-2022-0020 prepared by the Capital Delivery Division, Operations & Infrastructure Department dated September 28, 2022 regarding the award of the construction of the Polybutylene Water Service Connection Replacement;

      

  2. That Council provide advanced approval of $400,000.00 of additional capital funding for the polybutylene water service replacement program as a high-priority construction project for 2023 described in Business Case 23-CI-WAT-2 which is included in the draft 2023 Capital Budget;

      

  3. That Council approve the award of the contract for construction services for the Polybutylene Water Service Connection Replacement to Municipal Utility Division Inc., in the amount of $942,430.00 (excluding HST); and,

      

  4. That Council authorize the Manager of Procurement Services to execute the agreement between the Town of Georgina and Municipal Utility Division and execute all other necessary documents.
  
  
  
  Carried

  Mayor Quirk resumed the Chair at 11:50am

  
  
• Moved By Regional Councillor Davison
  Seconded By Councillor Dale

  That the Council Members convene into Closed Session at 11:50am to deal with the following matter(s);

  1. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE; Section 239(2)(f), MA; Solicitor Legal Advice, Aerodrome
  
  
  
  Carried

18.

CLOSED SESSION

• Moved By Councillor Biggerstaff
  Seconded By Councillor Fellini

  That Council reconvene into Open Session at 2:02pm and report on matters discussed in Closed session.

  
  
  
  Carried
• RESOLUTION NO. C-2022-0369
  Moved By Councillor Dale
  Seconded By Regional Councillor Davison

  In regard to Closed Session Item 18.1.a under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege including communications necessary for that purpose regarding the Aerodrome;

  1. That Council receive the Solicitor's advice.
  
  
  
  Carried

12.

REPORTS

2.

Reports Requiring Separate Discussion

1.

Adoption Of Reports Not Requiring Separate Discussion

i.

MURC Verbal Update by staff

Shawn Nastke introduced Colliers Project Leaders

Melanie Morris and Ron Spina provided an update on the MURC construction project.

• progress has been made to raise the site
• future fire hall to the north of the site, future park
• 6-lane pool, therapy pool, leisure pool, multi levels, double gymnasium with walking track, multi purpose room that is dividable with a kitchen and a discover library
• 7 hectares, half used for MURC development, park to use the remainder in future
• awarded to Aquicon Construction in June of 2021, 14 months into construction
• most of structure up for discovery branch library and gym
• work in progress on pool structure
• time lapse video on Town website
• 45% complete in terms of construction; trade strike in May resulted in 2 month delay, labour and material delays caused an additional two-month delay.  Current schedule is targetting the fourth quarter of 2023 for furniture, opening in the first quarter of 2024
• full capital budget is $50.2 Million, forecasting to be delivered within the approved budget
• renderings of completed project shown
• unrealistic to commit to making significant gains at this point.  Will minimize any additional impacts to the schedule.  Always looking at ways to accelerate a project.  The pool is on a critical path at this point.

• RESOLUTION NO. C-2022-0370
  Moved By Councillor Biggerstaff
  Seconded By Regional Councillor Davison

  That Council receive the verbal update provided by Melanie Morris and Ron Spina of Colliers Project Leaders concerning the Multi-Use Recreation Complex (MURC) construction project.

  
  
  
  Carried

h.

Georgina Leisure Pool Lighting Retrofit

Report No. CSD-2022-0014

Dan Buttineau provided an overview of the Georgina Leisure Pool Lighting Retrofit project, requesting Council pre-approve a budget request and endorse the single source approach so that staff can act quickly with installation in early January to take advantage of the holiday closure so as not to interrupt normal programming and minimize interruptions.

Regional Councillor Davison called for a Point of Order to enquire if this matter should be discussed in Closed Session regarding safety issues; Michael Bigioni advised it is not a closed session issue.

Regional Councillor Davison requested staff examine processes to ensure the Town has input in decisions within its facilities in future.

• RESOLUTION NO. C-2022-0371
  Moved By Councillor Neeson
  Seconded By Regional Councillor Davison
  1. That Council receive Report No. CSD-2022-0014 prepared by the Facilities Division, Community Services Department dated November 30, 2022 respecting the Georgina Leisure Pool Lighting Retrofit.

      

  2. That Council preapprove $200,000 of funding, as listed in the 2023 Draft Budget, business case 23-CI-CS-07 2023 BCA Program, to expedite the delivery of the project.

      

  3. That Council award the contract for “Georgina Leisure Pool Lighting Retrofit” to Conrad Lighting Solutions Inc.

      

  4. That Council authorize the Manager of Procurement Services to issue a purchase order up to a maximum of $196,500, excluding applicable taxes to Conrad Lighting Solutions Inc. for retrofit of lighting at the Georgina Leisure Pool.
  
  
  
  Carried

13.

DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

1.

Dispositions/Proclamations

a.

Forrest Jones requesting Municipal Significant Status for two concert events at the Stephen Leacock Theatre for the purpose of obtaining a liquor license; 'Abbamania' on March 8, 2023 and 'Magic Men Australia' on May 9, 2023.

• RESOLUTION NO. C-2022-0372
  Moved By Councillor Neeson
  Seconded By Councillor Fellini

  That Council recognize the following events to be held at the Stephen Leacock Theatre to be 'Municipally Significant Events' in support of the applications for Special Occasion Permits from the Alcohol and Gaming Commission of Ontario, and refer this motion to the appropriate staff;

  • Abbamania, March 8, 2023
  • Magic Men Australia, May 9, 2023
  
  
  
  Carried

b.

Federation of Canadian Municipalities (FCM) advising of adoption of Georgina's request to update its legislation on aerodrome development to permit municipalities to review and make decisions to ensure land use compatibility and environmental protection.

• RESOLUTION NO. C-2022-0373
  Moved By Councillor Dale
  Seconded By Councillor Fellini

  That correspondence from the Federation of Canadian Municipalities advising of its adoption of Georgina's request of the Federal Government to update its legislation on aerodrome development to permit Ontario municipalities to review and make decisions to ensure land use compatibility and environmental protection including significant watersheds, be received and referred to the Chief Administrative Officer to contact FCM and advise them of the recent approval of an aerodrome proposal in Georgina.

  
  
  
  Carried

c.

Yellow Brick House requesting Council approve a flag-raising and proclaim December 6th as the 'National Day of Remembrance and Action on Violence against Women'.

• RESOLUTION NO. C-2022-0374
  Moved By Councillor Biggerstaff
  Seconded By Regional Councillor Davison

  That Council receive correspondence from the Yellow Brick House, proclaim December 6, 2022 as the National Day of Remembrance and Action on Violence Against Women and that the purple flag be raised on this date in recognition of the day and in honour of the 14 women who lost their lives and those that were injured as a result of gender-based violence on December 6, 1989.

  
  
  
  Carried

d.

Sandgate Women's Shelter, flag-raising request for the 'International Day for the Elimination of Violence Against Women'

• RESOLUTION NO. C-2022-0375
  Moved By Councillor Dale
  Seconded By Regional Councillor Davison

  That Council receive correspondence from Sandgate Women's Shelter, proclaim November 25th as the International Day for the Elimination of Violence Against Women and raise the Wrapped In Courage purple flag on December 6, 2022 to raise awareness and promote gender equality.

  
  
  
  Carried

e.

LAS announcing a rebate to Georgina of $2,036.94 as a member of the LAS Natural Gas Program.

• RESOLUTION NO. C-2022-0376
  Moved By Councillor Biggerstaff
  Seconded By Councillor Genge

  That Council receive correspondence from LAS announcing a rebate to the Town of Georgina in the amount of $2,036.94 as a member of the LAS Natural Gas Program.

  
  
  
  Carried

2.

General Information Items

a.

Information Items

• RESOLUTION NO. C-2022-0377
  Moved By Councillor Neeson
  Seconded By Councillor Biggerstaff

  That the General Information provided for the November 30, 2022 Council Meeting be received.

  
  
  
  Carried

b.

Briefing Notes

a.

Approval of Economic Development Grant Application

• RESOLUTION NO. C-2022-0378
  Moved By Councillor Neeson
  Seconded By Councillor Fellini

  That Council receive the Briefing Note advising of the approval of the following grants provided for through the Economic Development Grant Application process;

  • $2,912.70 to Paul Saad, Development Rebate COVID-19 Building Permit Fee Rebate, 20887 Dalton Rd, Units 4,5 and 6
  • $5,000.00 to Michael and Joseph Cornacchia, Economic, Culture and Community Betterment Application for the 2022/23 Junior C Georgina Ice Home Opener and Season from September 16, 2022 to March 4, 2023
  
  
  
  Carried

3.

Committee of Adjustment Planning Matters (None)

14.

MOTIONS/ NOTICES OF MOTION

15.

REGIONAL BUSINESS

• first meeting scheduled for December 15th
• Wayne Emmerson is the Regional Chair for this term of Regional Council

16.

OTHER BUSINESS

• One positive aspect from implementation of Bill 23 is the cancellation of the Upper York Sewage System project
• Holland River Phosphorus Reduction Facility; potential for Environmental Assessment - request for staff to provide an update regarding next steps and timelines

17.

BY-LAWS

• Moved By Councillor Genge
  Seconded By Councillor Biggerstaff

  That the following bylaws be adopted;

  
  
  
  

1.

Bylaw Number 2022-0103 (COU-2) to provide for the appointment of a Presiding Officer

2.

Bylaw Number 2022-0104 (TA-1) to levy an interim rate upon the taxable property in the Town of Georgina for the taxation year 2023

3.

Bylaw Number 500-2022-0008 (PL-5) to amend Zoning Bylaw No. 500, 20971 Dalton Road, Schell Lumber, File No. 03.1142

• 
  
  
  Carried

19.

CONFIRMING BY-LAW

• Moved By Councillor Genge
  Seconded By Regional Councillor Davison

  That the following bylaw be adopted;

  
  
  
  

1.

Bylaw Number 2022-0105 (COU-2) confirming the proceedings of Council on November 30, 2022

• 
  
  
  Carried

20.

MOTION TO ADJOURN

• Moved By Councillor Genge
  Seconded By Councillor Dale

  That the meeting adjourn at 3:05pm

  
  
  
  Carried