THE CORPORATION OF THE

TOWN OF GEORGINA

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Town of Georgina Civic Centre
26557 Civic Centre Rd.
Keswick, ON
Members of Council Present:
  • Mayor Margaret Quirk
  • Regional Councillor Grossi
  • Councillor Waddington
  • Councillor Fellini
  • Councillor Neeson
  • Councillor Sebo
  • Councillor Harding
Staff Present:
  • Ryan Cronsberry, CAO
  • Harold Lenters, Director of Development Services
  • Dan Buttineau, Director of Community Services
  • Ron Jenkins, Director of Emergency Services/Fire Chief
  • Rob Wheater, Deputy CAO/Treasurer
  • Val Stevens, Director, Library Services/CEO
  • Rachel Dillabough, Town Clerk
  • Mamata Baykar, Deputy Clerk
  • Carolyn Lance, Council Services Coordinator
  • Anne Winstanley, Supervisor, Communications
  • Janet Porter, Manager of Development Planning
  • Karyn Stone, Manager, Economic Development & Tourism
  • Lawrence Artin, Head, Special Capital Initiatives
  • Michael Vos, Manager, Roads
  • Mike Hutchinson, Manager of Municipal Law Enforcement
  • Shawn Nastke, Director, Strategic Initiatives
  • Michael Bigioni, Director of Legislative Services, Town Solicitor
Others Present:

  • Patti White, Manager, Recreation Services

    Stirling Munro, Manager, Procurement

    Courtney Rennie, Senior Project Manager

     

1.
CALL TO ORDER- MOMENT OF MEDITATION

 

“The Town of Georgina recognizes and acknowledges that we are on lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples, and on behalf of Mayor and Council, we would like to thank them for sharing this land.  We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.


We also recognize the unique relationship the Chippewas have with the lands and waters of this territory.  They are the water protectors and environmental stewards of these lands and we join them in these responsibilities.”

  • Council acknowledged the passing of Queen Elizabeth II on Thursday, September 8th following 70 years of dedicated service; a sad event for her family and the nation as a whole; her funeral will be held on Monday, September 19th
  • Council acknowledged the recent tragic murder of two individuals in the GTA, one a Toronto police officer and the other an owner of a business

2.
ROLL CALL

 

As noted above

3.
COMMUNITY ANNOUNCEMENTS

 
  • Saturday, September 17th, Harvest Festival at the Georgina Pioneer Village, 10am to 4pm
  • Sunday, September 18th, in-person Terry Fox Run at North Gwillimbury Park, 10am start, registration at 8:30am, can register online, can donate to the Town team

4.
INTRODUCTION OF ADDENDUM ITEM(S)

 
  • Item No. 12.1.b(a), Additional correspondence from Lee Dale in support of Report No. SI-2022-0011, Court Equipment for Sports Field, Pefferlaw
  • Item No. 13.1.d, request for proclamation and flag-raising for Childhood Cancer Awareness Month

5.
APPROVAL OF AGENDA

 
  • RESOLUTION NO. C-2022-0317
    Moved ByCouncillor Waddington
    Seconded ByCouncillor Neeson

    That the September 14, 2022 Council agenda, with the following addendum items, be adopted;

    • Item No. 12.1.b(a), Additional correspondence from Lee Dale in support of Report No. SI-2022-0011, Court Equipment for Sports Field, Pefferlaw
    • Item No. 13.1.d, request for proclamation and flag-raising for Childhood Cancer Awareness Month


    Carried

6.
DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

Councillor Neeson declared an interest in Item Nos. 12.1.g and 12.1.h concerning the Lake Drive Shoreline Jurisdiction Action Plan regarding beach associations discussed during the August 10th Council meeting; he did not attend the August 10th meeting but is required by the procedure bylaw to retroactively declare his conflict.

7.
ADOPTION OF MINUTES (None)

 

8.
SPEAKERS

 

9.
DELEGATIONS/ PETITIONS

 

1.
Henry Radder requesting the exotic animal bylaw be amended to permit residents to raise pigeons as a hobby and sport

 

Henry Radder of 112 Victoria Road, Udora, requested consideration of an exemption to the exotic animal bylaw, regarding Section 5.24, livestock in residential areas, to exclude pigeon-keeping as pigeons are not considered poultry, citing historic uses of pigeons as a postal service and current use in the sport of pigeon-racing.  Mr. Radder requested the Town create a bylaw to permit residents to raise pigeons as a hobby and a sport.

  • RESOLUTION NO. C-2022-0318
    Moved ByCouncillor Harding
    Seconded ByCouncillor Fellini

    That Council receive the delegation provided by Henry Radder requesting the exotic animal bylaw be amended to permit residents to raise pigeons as a hobby and a sport and refer the request to the Chief Administrative Officer's office for discussion concerning the open bylaw file on this issue.



    Carried

10.
PRESENTATIONS

 

1.
Sandra Hanmer and Niv Bala providing an update on the Georgina Community Action Table (CAT)

 

Niv Bala, Executive Director, Routes Connecting Communities, project lead and Sandra Hanmer, Project Coordinator, provided an update on activities of the Georgina Community Action Table (CAT) that have transpired since their last update in April. 

  • provided information on actions taken by the working groups, the quick action resident and agency-led grants, and future plans including a job fair, a community resources section to be added to the Linking Georgina website, a working centre model as well as many community engagement activities such as lunches and cultural events.
  • requested Council to consider different ways it can become involved moving forward
  • turning to medium and long-term plans, promoting resident ambassadors for working groups, working with United Way to continue the Quick Action Grant program, provide update to new Town Council in the new year
  • RESOLUTION NO. C-2022-0319
    Moved ByRegional Councillor Grossi
    Seconded ByCouncillor Sebo

    That Council receive the presentation provided by Niv Bala, Executive Director, Routes Connecting Communities, and Sandra Hanmer, Project Coordinator, providing an update the Georgina Community Action Table (CAT).



    Carried

2.
Valerie Stevens, Director/CEO, Georgina Public Library, and Mary Catherine Macaluso, Library Board Chair, presenting the Georgina Public Library 2021 Year In Review

 

Val Stevens, Director/CEO, Georgina Public Library and Mary Catherine Macaluso, Library Board Chair, presented the Georgina Public Library 2021 Year in Review which included curbside pickup, book delivery services to those unable to access the library, inter-library loan service, programs for different age groups, outdoor program, internet access and a mobile wi-fi lending program.  They also thanked the library and Town staff, volunteers, members of the community and Council for supporting the library.

Mayor Quirk moved forward Item No. 13.1.a to be dealt with in conjunction with this presentation.

13.
DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

 

1.
Dispositions/Proclamations

 

a.
Valerie Stevens, Director/CEO, Georgina Public Library, requesting Council proclaim the week of October 16-22, 2022, as 'Ontario Public Library Week' to recognize the valuable role libraries play.

This item has attachments. 
1.Disposition; Request to proclaim 'Georgina Public Library Week'.pdf
  • RESOLUTION NO. C-2022-0320
    Moved ByCouncillor Neeson
    Seconded ByCouncillor Waddington

    That Council receive the presentation provided by Val Stevens, Director/CEO, Georgina Public Library, and by Mary Catherine Macaluso, Library Board Chair, presenting the Georgina Public Library 2021 Year In Review, and that Council proclaim October 16-22 as 'Ontario Public Library Week' to recognize the valuable role libraries play.



    Carried

11.
PUBLIC MEETINGS (None)

 

12.
REPORTS

 

1.
Adoption Of Reports Not Requiring Separate Discussion

 
  • Moved ByCouncillor Sebo
    Seconded ByCouncillor Waddington


c.
2023 Council Meeting Schedule

This item has attachments. 
1.2023 Council Meeting Schedule.pdf
2.2023 Council calendar.pdf

Report No. LS-2022-0016

  • RESOLUTION NO. C-2022-0321
    1. That Council receive Report No. LS-2022-0016 prepared by the Clerk’s Division, Legislative Services Department dated September 14, 2022 respecting the 2023 Council meeting schedule.

       

    2. That Council waive Section 3(2) of the Procedural By-Law No. 2016-0014 (COU-2) to allow for early consideration of the 2023 meeting schedule and more scheduling flexibility.

       

    3. That Council approve the attached Council meeting schedule for 2023.


    Carried

2.
Reports Requiring Separate Discussion

 

1.
Adoption Of Reports Not Requiring Separate Discussion

  

a.
Appointment of Auditor for Audit Services

This item has attachments. 
1.DCAO-2022-0014 Award of Contract (Audit Services).pdf
2.Appointing By-law.pdf

Report No. DCAO-2022-0014

  • RESOLUTION NO. C-2022-0322
    Moved ByCouncillor Waddington
    Seconded ByRegional Councillor Grossi
    1. That Council receive Report No. DCAO-2022-0014 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated September 14, 2022 respecting the Appointment of Auditor for Audit Services.

       

    2. That Council appoint KPMG LLP to provide audit services to the Corporation of the Town of Georgina and its local boards and committees for the 2022, 2023, and 2024 fiscal years with the option to renew two (2) additional two (2) year terms subject to satisfactory performance.

       

    3. That Council adopt a by-law to give effect to the above-noted recommendations.


    Carried

b.
Request for Single Source Award to supply, deliver, and install Court Equipment for the Sports Zone

This item has attachments. 
1.Request for Single Source Award to Supply, Deliver, and Install Sport Court Equipment for Sports Zone.pdf

Report No. SI-2022-0011

Lawrence Artin introduced Courtney Rennie, Senior Project Manager for Parks and Open Spaces.

Courtney Rennie reviewed the report at this time.

  • seeking court design with dimensions within the confines of the Pefferlaw Ice Pad and supply and install all equipment and hardware for one tennis court, one basketball court and two pickleball courts, including installation of two ceiling-hung facility divider curtains; equipment must be appropriate for unsupervised site, staff must be able to install and remove all equipment seasonally as needed
  • athletic tile flooring system to be procured, will remain in place year-round and the ice pad will be built on top, tile colours are optional
  • project can be completed this year if no supply chain issues and if vendors are able to install the materials.  Alternatively, If supply chain issues occur, project will begin in spring of 2023.
  • based on speaking with vendors and the square footage of the area, generally $80,000 for the flooring product, installed 

Dan Buttineau; tile flooring product is used on multi-use ice rinks across Ontario, similar perforated, non-slip tile product used on tennis courts in Newmarket

  • RESOLUTION NO. C-2022-0323
    Moved ByCouncillor Harding
    Seconded ByCouncillor Neeson

    1.    That Council receive Report No. SI-2022-0011 prepared by the Special Capital Delivery Division, Strategic Initiatives Department dated September 14, 2022 regarding the single source award to supply, deliver, and install court equipment 
    for a new multi-purpose, outdoor Sports Zone on the Pefferlaw Ice Pad (PIP) located at 38 Pete's Lane, in Pefferlaw, Ontario.

    2.    That Council approve the single source award to Court Surface Specialists Ltd. to supply, deliver, and install court equipment for the Sports Zone for a total cost of $105,000.00 (excl. HST), plus approval of a 20% contingency in the amount of 
    $21,000.00 to be expended via approved change order only.

    3.    That Council authorize the Manager of Procurement Services to issue a Purchase Order to a total of $105,000.00 (excl. HST) to supply, deliver, and install court equipment for the Sports Zone to Court Surface Specialists Ltd.



    Carried
a.
Additional Correspondence from Lee Dale in support of the project
This item has attachments. 
1.Addendum, Additional Correspondence, Report SI-2022-0011, Lee Dale.pdf
  • RESOLUTION NO. C-2022-0324
    Moved ByCouncillor Waddington
    Seconded ByCouncillor Harding

    That written comments from Lee Dale in support of Report No. SI-2022-0011 concerning award for the supply, delivery and installation of court equipment for a new multi-purpose outdoor Sports Zone on the Pefferlaw Ice Pad (PIP) be received.



    Carried

d.
Revised Procedure Bylaw

This item has attachments. 
1.Revised Procedure Bylaw.pdf
2.Attachment 1 Combined Procedure Bylaw 2016-0014 2020-0069.pdf
3.Attachment 2 Procedure Bylaw Draft.pdf

Report No. LS-2022-0017

  • Rachel Dillabough provided an overview of the amended procedure bylaw to reflect current operations, best practices, updated terminology and increased flexibility
  • initial draft peer reviewed by Denis Kelly, former Clerk for the Region; redrafted with his suggestions and reviewed a second time
  • best practice to structure the bylaw to follow the flow of the meeting, makes it easier to locate sections during the meeting
  • updated general language , removed gender specific pronouns, written in more clear and concise manner for transparency
  • definition section updated to reflect the actual usage of terms in the bylaw
  • content incorporated for hybrid meetings
  • removed content that did not directly relate to procedure, removed motion for continuing meetings past four hours
  • condensed the Speakers, Delegations and Presentations sections due to repetition
  • formalized addition of wellness breaks approximately every two hours during meetings
  • reviewed suggestions to proposed wording; Section 5.2.e, adding '...unless invited to do so by the Chair', Section 16.1, remove 'and sign them', add 'The presiding officer will sign them after the adjournment of the meeting' and replace 'forthwith' with 'promptly', and Section 22.2, requested not to include the seconder of a motion in the minutes of the meeting.  Seconding a motion does not mean you agree with the motion, it is best practice to include the seconder in the minutes
  • RESOLUTION NO. C-2022-0325
    Moved ByCouncillor Waddington
    Seconded ByCouncillor Fellini
    1. That Council receive Report No. LS-2022-0017 prepared by the Clerk’s Division, Legislative Services Department dated September 14, 2022 respecting the Revised Procedure Bylaw;

       

    2. That Council adopt the revised Procedure Bylaw which will come into effect on November 15, 2022 with the new term of Council.


    Carried

    The Mayor's office was requested to forward a letter of appreciation to Denis Kelly, former Regional Clerk for the Region of York, for his assistance with the procedure bylaw update.


13.
DISPOSITIONS/PROCLAMATIONS, GENERAL INFORMATION ITEMS AND COMMITTEE OF ADJUSTMENT

  

1.
Dispositions/Proclamations

  

b.
Request for Council to provide Municipal Significant Status to the 'Homegrown Concert' for the purpose of obtaining a Special Occasion Permit.

This item has attachments. 
1.Disposition; Municipal Significant Status request, October 15th event at Stephen Leacock Theatre.pdf

The Town Clerk was requested to investigate the ability for Town Council to delegate authority to staff for this type of status request, to eliminate the need for these requests to go to Council for approval, thereby streamlining the process.

  • RESOLUTION NO. C-2022-0326
    Moved ByCouncillor Waddington
    Seconded ByCouncillor Neeson

    That Council recognize the 'Homegrown' concert to be held at the Stephen Leacock Theatre on Saturday, October 15, 2022, to be a 'Municipally Significant Event' in support of the application for a Special Occasion Permit from the Alcohol and Gaming Commission of Ontario and that it be referred to the appropriate staff for disposition.



    Carried

c.
Georgina Ice Junior Hockey requesting its flag be raised on September 16th to launch its 29th season in the community and its home opener.

This item has attachments. 
1.Disposition, Georgina Ice Junior Hockey, flag-raising request.pdf
  • RESOLUTION NO. C-2022-0327
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That Council receive and endorse the raising of the Georgina Ice Junior Hockey flag at the Civic Centre on Friday, September 16th to launch the team's 29th season in Georgina and its Home Opener game.



    Carried

d.
Candlelighters Simcoe requesting Council proclaim the month of September as 'Childhood Cancer Awareness Month' and fly the flag.

This item has attachments. 
1.Addendum, Disposition, Childhood Cancer Awareness proclamation and flag-raising request.pdf
  • RESOLUTION NO. C-2022-0328
    Moved ByCouncillor Waddington
    Seconded ByCouncillor Harding

    That Council receive correspondence from Candlelighters Simcoe,  proclaim the month of September as 'Childhood Cancer Awareness Month' throughout the Town of Georgina and fly its flag on a date to be determined by the organization.



    Carried

2.
General Information Items (None)

 

3.
Committee of Adjustment Planning Matters (None)

 

14.
MOTIONS/ NOTICES OF MOTION

 

None

15.
REGIONAL BUSINESS

 

None

16.
OTHER BUSINESS

 

None.

17.
BY-LAWS

 
  • Moved ByCouncillor Neeson
    Seconded ByCouncillor Harding

    That the following bylaws be adopted;



18.
CLOSED SESSION (None)

 

19.
CONFIRMING BY-LAW

 
  • Moved ByCouncillor Neeson
    Seconded ByRegional Councillor Grossi

    That the following bylaw be adopted;



20.
MOTION TO ADJOURN

 
  • Moved ByCouncillor Neeson
    Seconded ByCouncillor Harding

    That the meeting adjourn at 10:29am



    Carried
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