THE CORPORATION OF THE

TOWN OF GEORGINA

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Town of Georgina Civic Centre
26557 Civic Centre Rd.
Keswick, ON
Members of Council Present:
  • Mayor Margaret Quirk
  • Regional Councillor Davison
  • Councillor Biggerstaff
  • Councillor Fellini
  • Councillor Neeson
  • Councillor Genge
  • Councillor Dale
Staff Present:
  • Ryan Cronsberry, CAO
  • Denis Beaulieu, Director of Development Services
  • Ron Jenkins, Director of Emergency Services/Fire Chief
  • Rob Wheater, Deputy CAO/Treasurer
  • Michael Vos, Director of Operations and Infrastructure
  • Rachel Dillabough, Town Clerk
  • Carolyn Lance, Council Services Coordinator
  • Dina Havkin, Manager of Finance and Deputy Treasurer
  • Kelly Atkinson, Head, Human Resources
  • Mike Hutchinson, Manager of Municipal Law Enforcement
  • Olga Lawton, Corporate Strategy and Transformation
  • Stefan Hordatt, Manager, Capital Projects - Strategic Initiatives
  • Tanya Thompson, Communications Manager
Others Present:

  • Alexandra Demoe, EA to Mayor and Council Members

    Vikum Wegiriya, Junior Development Technologist, Development Services Department 

    Simone Weinstein, Grant Specialist, Strategic Initiatives Department

1.
CALL TO ORDER- MOMENT OF MEDITATION

 

“The Town of Georgina recognizes and acknowledges that we are on lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples, and on behalf of Mayor and Council, we would like to thank them for sharing this land.  We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.


We also recognize the unique relationship the Chippewas have with the lands and waters of this territory.  They are the water protectors and environmental stewards of these lands and we join them in these responsibilities.”

A moment of meditation was observed.

2.
ROLL CALL

 

As noted above

3.
COMMUNITY ANNOUNCEMENTS

 

1.
Pet of the Month - Animal Shelter staff introducing pets available for adoption from the Georgina Animal Shelter

 
  • Shelter staff introduced Tucker, an eight year-old Siberian Husky Mix.
  • Animal Shelter recent Open House was well attended, many adoption applications submitted for review
  • Thursday, October 10th, Community Open House at the MURC, 5-7pm
  • Catch The Ace jackpot currently over $85,000
  • The month of October is Canadian Library Month, October 1st-4th was 'First Nations Library Week', October 20th-26th is 'Ontario Public Library Week'
  • October 20th, Victorian Tea Party
  • October 22nd, new Library CEO Meet and Greet event
  • Friday, October 18th, Mystic Fair at the Link
  • This week is Fire Prevention Week, check smoke detectors & carbon monoxide detectors
  • Southlake Gala held Saturday night, raised $3.68 Million
  • Saturday, October 12th, Chloe Daniels Meet and Greet event at the MURC, 1-3pm

4.
INTRODUCTION OF ADDENDUM ITEM(S)

 
  • Item 11.1.g, additional comments received, Report No. DS-2024-0057
  • Item 11.1.a, remove recommendation No. 3 of Report No. CAO-2024-0001
  • Item 11.1.a, additional comments received, Report No. CAO-2024-0001
  • Item 7.1, correction to Council Minutes of September 11, 2024, Item 11.1.h, page 12, missing text added so that it reads "...regarding the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"

5.
APPROVAL OF AGENDA

 
  • RESOLUTION NO. C-2024-0297
    Moved ByCouncillor Dale
    Seconded ByCouncillor Genge

    That the October 9, 2024 Council agenda, with the following addendum items, be adopted;

    • Item 11.1.g, additional comments received, Report No. DS-2024-0057
    • Item 11.1.a, remove recommendation No. 3 of Report No. CAO-2024-0001
    • Item 11.1.a, additional comments received, Report No. CAO-2024-0001
    • Item 7.1, correction to Council Minutes of September 11, 2024, Item 11.1.h, page 12, missing text added so that it reads "...regarding the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"


    Carried

6.
DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

None

7.
ADOPTION OF MINUTES

 
  • RESOLUTION NO. C-2024-0298
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Biggerstaff

    That the following minutes be adopted as amended;



1.
Council Minutes of September 11, 2024

This item has attachments. 
1.September 11, 2024 Council Minutes.pdf
    • page 12, Item 11.1.h, missing text added to #1 of Resolution No. C-2024-0284 so that it now reads "That Council receive Report No. OI-2024-0016 prepared by the Operations Division, Operation & Infrastructure Department, dated September 11, 2024 regarding the Safe Streets Policy – governing the review and implementation of traffic studies and calming measures in the Town of Georgina;"


    Carried

8.
SPEAKERS AND DELEGATIONS

 

1.
PRESENTATION; Marianne Love of Marianne Love Consulting Services to present recommendations for Council remuneration following analysis of municipal comparators

 

Kelly Atkinson, joined by Marianne Love, Compensation Consultant respecting Council compensation studies

Marianne Love advised that Council must review their remuneration at least once per term.

Mayor Quirk moved forward and dealt with Item 11.1.a in conjunction with this presentation.



11.
REPORTS

 

2.
Reports Requiring Separate Discussion

 

1.
Adoption Of Reports Not Requiring Separate Discussion

  

a.
Council Remuneration Policy

This item has attachments. 
1.Council Remuneration Policy.pdf
2.Council Remuneration Policy(1).pdf

Report No. CAO-2024-0001

A recorded vote was requested, the Town Clerk recorded the vote as follows;

  • RESOLUTION NO. C-2024-0299
    Moved ByCouncillor Neeson
    Seconded ByRegional Councillor Davison
    1. That Council receive Report No. CAO-2024-0001, prepared by Human Resources, Office of the CAO, dated October 9, 2024 respecting the Council Remuneration Policy;
    2. That Council approve the Council Remuneration Policy, Attachment 1, and provide delegated authority to the CAO to implement the policy.

    VotersYEANAYAbstainConflict
    Mayor QuirkX
    Regional Councillor DavisonX
    Councillor FelliniX
    Councillor NeesonX
    Councillor GengeX
    Councillor BiggerstaffX
    Councillor DaleX
    Results6100


    Carried (6 to 1)

17.
CLOSED SESSION

 
  • Moved ByCouncillor Biggerstaff
    Seconded ByRegional Councillor Davison

    That Council convene into Closed Session at 10:30am to discuss the following matter(s):

    1. ADVICE THAT IS SUBJECT TO SOLICITOR-CLIENT PRIVILEGE, INCLUDING COMMUNICATIONS NECESSARY FOR THAT PURPOSE, Section 239(2)(f), MA; 255 Lake Drive North - OLT Proceedings
    2. A PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY OR LOCAL BOARD, Section 239(2)(c), MA, Facility Divestiture Considerations


    Carried
  • Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Fellini

    That Council reconvene into Open Session at 12:25pm and report on matters discussed in Closed Session.



    Carried
  • RESOLUTION NO. C-2024-0300
    Moved ByCouncillor Neeson
    Seconded ByCouncillor Dale

    In regard to Closed Session Item No. 17.1.a under Section 239(2)(f) of the Municipal Act being advice that is subject to solicitor-client privilege, including communications necessary for that purpose regarding 255 Lake Dr. N - OLT Proceedings;

    1. That Council receive the update from the solicitor and that the solicitor and staff be directed to proceed accordingly.


    Carried
  • RESOLUTION NO. C-2024-0301
    Moved ByCouncillor Dale
    Seconded ByCouncillor Biggerstaff

    In regard to Closed Session Item No. 17.1.b under Section 239(2)(c) of the Municipal Act being a proposed or pending acquisition or disposition of land by the municipality or local board regarding Facility Divestiture Considerations;

    1. That staff be directed to proceed accordingly.


    Carried

8.
SPEAKERS AND DELEGATIONS

  

2.
STAFF PRESENTATION; Capital Project Dashboard

 

Dina Havkin, Manager of Financial Planning and Strategy & Deputy Treasurer, introduced the Capital Project Dashboard, a new tool to track the progress of town-wide projects.

  • RESOLUTION NO. C-2024-0302
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Biggerstaff

    That Council receive the presentation No. 8.1 provided by Marianne Love presenting recommendations for Council remuneration following analysis of municipal comparators, and presentation No. 8.2 provided by staff regarding the Capital Project Dashboard, a new program to track the progress of Town projects.



    Carried

    SPEAKER;  Sarah Carew representing Victor Priestly, owner of 182 Church Street, Keswick, provided information on this property regarding consideration of designated status on the municipal heritage register.

    RESOLUTION NO. C-2024-0303

    Moved by Councillor Fellini

    Seconded by Councillor Biggerstaff

    That Council receive the delegation provided by Sarah Carew on behalf of Victor Priestly regarding information on 182 Church Street, Keswick for consideration of designated status on the municipal heritage register.

    Carried.


11.
REPORTS

  

1.
Adoption Of Reports Not Requiring Separate Discussion

  

c.
Proposed Development Agreement Extension of Ashwood Avenue

This item has attachments. 
1.Ashwood Ave Road Upgrade - Council Report Updated(1).pdf
2.Attachment 1 - Location Map(1).pdf
3.Attachment 2 - Aerial Map(1).pdf
4.Attachment 3 - Proposed Ashwood Ave Upgrade(1).pdf
5.Attachment 4 - Draft Development Agreement(1).pdf
6.Attachment 5 - RD-16 Policy(1).pdf

Report No. DS-2024-0042

  • RESOLUTION NO. C-2024-0304
    Moved ByCouncillor Dale
    Seconded ByCouncillor Biggerstaff
    1. That Council receive Report No. DS-2024-0042 prepared by the Development Engineering Division, Development Services Department dated October 9, 2024 respecting the proposed extension of Ashwood Avenue across the frontage of Lots 96 to 101, Plan 302; and,
    2. That the request to extend Ashwood Avenue be approved and that the Mayor and Clerk be authorized to execute a Development Agreement between Jjacck Holdings Ltd. and the respective owner(s) of Lots 96, 97, 98 and 101, Plan 302, as the Owners, and the Corporation of the Town of Georgina relating to the extension of Ashwood Avenue.
    3. That the owners notify and provide all landowners on Ashwood Avenue with a copy of the approved Construction Management Plan a minimum of 30 days prior to the commencement of works, in accordance with Section 5.6 of the Development Agreement.


    Carried

1.
Adoption Of Reports Not Requiring Separate Discussion

 
  • Moved ByRegional Councillor Davison
    Seconded ByCouncillor Dale

    That the following report recommendations be adopted;



b.
2025 Council Meeting Schedule

This item has attachments. 
1.2025 Council Meeting Schedule.pdf
2.2025 Council Meeting Calendar.pdf

Report No. LS-2024-0017

  • RESOLUTION NO. C-2024-0305
    1. That Council receive Report No. LS-2024-0017 prepared by the Clerk’s Division, Legislative Services Department dated October 9, 2024, respecting the 2025 Council meeting schedule.

       

    2. That Council approve the attached Council Meeting Schedule for 2025.


e.
2024 Semi Annual Operating Financial Report

This item has attachments. 
1.DCAO-2024-0015 2024 SEMI ANNUAL OPERATING FINANCIAL REPORT.pdf

Report No. DCAO-2024-0015

  • RESOLUTION NO. C-2024-0306
    1. That Council receive Report No. DCAO-2024-0015 prepared by the Financial Controllership and Reporting Division of the Office of the Deputy CAO dated October 9, 2024 respecting the 2024 Semi Annual Operating Financial Report.


f.
Green and Inclusive Community Building Grant Program 2024 Intake

This item has attachments. 
1.Green and Inclusive Community Building Grant Program 2024 Intake.pdf

Report No. SI-2024-0020

  • RESOLUTION NO. C-2024-0307
    1. That Council receive Report No. SI-2024-0020 prepared by the Corporate Strategy and Transformation division, Strategic Initiatives department, dated October 9, 2024, respecting the Green and Inclusive Community Building Grant Program 2024 Intake;

       

    2. That Council approve the budget for the Sutton Arena Retrofit project up to $1,404,000, with up to $1,123,000 to be paid by the grant program;

       

    3. That Council allocate a budget of $228,000 as the Town’s cost-share contribution to be funded through the facilities repair and replacement reserve, subject to grant approval; and,

       

    4. That Council direct staff to prepare and submit an application to the Green and Inclusive Community Building Grant Program 2024 Intake.


    Carried
  • Moved ByCouncillor Dale
    Seconded ByCouncillor Fellini

    That the Council Meeting recess at 12:45pm



    Carried

    The Council meeting reconvened at 1:30pm


d.
Grant Administration Policy

This item has attachments. 
1.DCAO-2024-0014 Grant Administration Policy.pdf
2.Attachment 1 - GFOA Establishing an Effective Grants Policy.pdf
3.Attachment 2 - Grant Administration Policy.pdf

Report No. DCAO-2024-0014

  • RESOLUTION NO. C-2024-0308
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson
    1. That Council receive Report No. DCAO-2024-0014 prepared by the Financial Strategy and Planning Division of the Office of the Deputy CAO dated October 9, 2024 respecting the Grant Administration Policy.

       

    2. That Council authorizes the Treasurer to commit up to $50,000 annually per the Grant Administration Policy to be funded by Discretionary Reserves.

       

    3. That Council adopt the Grant Administration Policy.


    Carried

g.
Municipal Heritage Register Review – Draft Cultural Heritage Evaluation Report and Preliminary Assessment of Listed Properties, File 05.269

This item has attachments. 
1.Municipal Heritage Register Review - Draft CHER - DS-2024-0057.pdf
2.ATTACHMENT 1 - Public Comments Received.pdf
3.ATTACHMENT 2 - Map Showing Listed Property Owner Position on Designation.pdf
4.ATTACHMENT 3 - Section 8.8 of OP.pdf
5.ATTACHMENT 4 - Jackson's Point Marine Railway.pdf
6.ATTACHMENT 5 - Draft Cultural Heritage Evaluation Report.pdf

Report No. DS-2024-0057

Alan Drozd and Mitchell May of Giaimo, Consultant for the municipality, provided a brief overview of the report.

  • RESOLUTION NO. C-2024-0309
    Moved ByCouncillor Genge
    Seconded ByCouncillor Neeson
    1. That Council receive Report No. DS-2024-0057 prepared by the Planning Policy Division, Development Services Department, dated October 9, 2024, respecting the Municipal Heritage Register Review – Draft Cultural Heritage Evaluation Report and Preliminary Assessment of Listed Properties; and,

       

    2. That staff report back to Council no later than Q2 of 2025 following the receipt and assessment of all Council and public comments, with recommendations on the designation of Listed properties that incorporate considerations in addition to the minimum criteria established in the Ontario Heritage Act.


    Carried
a.
Additional Public Comments concerning Report DS-2024-0057:
 

12.
DISPOSITIONS, PROCLAMATIONS, AND GENERAL INFORMATION ITEMS

 

1.
Dispositions/Proclamations - None

 

2.
General Information Items

 

a.
Information Items

This item has attachments. 
1.General Information, October 9, 2024.pdf
  • RESOLUTION NO. C-2024-0310
    Moved ByCouncillor Genge
    Seconded ByCouncillor Biggerstaff

    That the General Information items for the October 9, 2024 Council Agenda be received.



    Carried

b.
Briefing Notes

 
a.
Housing Needs Assessment
This item has attachments. 
1.Housing Needs Assessment Briefing Note - October 9, 2024.pdf
  • RESOLUTION NO. C-2024-0311
    Moved ByCouncillor Neeson
    Seconded ByCouncillor Fellini

    That Council receive staff briefing note providing information on the Housing Needs Assessment process, confirming due diligence has been conducted by staff and that staff will be proceeding with a standard competitive procurement process to engage a consultant to help complete the Town's Housing Needs Assessment.



    Carried
b.
Replacement Civic Centre Progress Update
This item has attachments. 
1.Replacement Civic Centre Progress Update.pdf

Staff advised that the construction is on budget and on time.

  • RESOLUTION NO. C-2024-0312
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That Council receive staff briefing note providing a progress update on the construction of the replacement Civic Centre.



    Carried
c.
Old Shiloh Bridge Replacement - Road Closure and Investigations
This item has attachments. 
1.Old Shiloh Bridge Replacements – Road Closure and Investigations.pdf
2.20241009 Letter to Residents.pdf
  • RESOLUTION NO. C-2024-0313
    Moved ByCouncillor Dale
    Seconded ByCouncillor Biggerstaff

    That Council receive staff briefing note regarding temporary road closure to complete soils investigations and field investigations in 2024 for the Old Shiloh Bridge Replacement project expected to occur in late 2025.



    Carried

13.
MOTIONS/ NOTICES OF MOTION

 

None

14.
REGIONAL BUSINESS

 

October 10th Regional Council agenda includes:

  • presentation on Region's proposed actions to increase afford and community housing supply
  • presentation on inventory of Regional buildings and properties
  • Agriculture and Agrifood Sector Strategy from 2024-2027

15.
OTHER BUSINESS

 

None

16.
BYLAWS

 
  • Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Neeson

    That the following bylaw be adopted;



18.
CONFIRMING BYLAW

 
  • Moved ByCouncillor Fellini
    Seconded ByCouncillor Biggerstaff

    That the following bylaw be adopted;



19.
MOTION TO ADJOURN

 
  • Moved ByCouncillor Dale
    Seconded ByCouncillor Fellini

    That the meeting adjourn at 2:40pm.



    Carried
No Item Selected