THE CORPORATION OF THE

TOWN OF GEORGINA

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Town of Georgina Civic Centre
26557 Civic Centre Rd.
Keswick, ON
Members of Council Present:
  • Mayor Margaret Quirk
  • Regional Councillor Davison
  • Councillor Biggerstaff
  • Councillor Fellini
  • Councillor Neeson
  • Councillor Genge
  • Councillor Dale
Staff Present:
  • Ryan Cronsberry, CAO
  • Denis Beaulieu, Director of Development Services
  • Steve Lee-Young, Director of Community Services
  • Michael Bigioni, Director of Legislative Services, Town Solicitor
  • Ron Jenkins, Director of Emergency Services/Fire Chief
  • Rob Wheater, Deputy CAO/Treasurer
  • Shawn Nastke, Director, Strategic Initiatives
  • Michael Vos, Director of Operations and Infrastructure
  • Mamata Baykar, Deputy Clerk
  • Carolyn Lance, Council Services Coordinator
  • Cheyenne McAnuff, Records and Information Coordinator
  • Anne Winstanley, Supervisor, Communications
  • Karyn Stone, Manager, Economic Development & Tourism
  • Mike Hutchinson, Manager of Municipal Law Enforcement
  • Neil Macdonald, Manager, Capital Projects
  • Olga Lawton, Corporate Strategy and Transformation
  • Owen Sanders, Senior Project Manager
  • Stirling Munro, Manager of Procurement
  • Tanya Thompson, Communications Manager
Others Present:

  • Susan Lazzer, Project Manager, Strategic Initiatives

1.
CALL TO ORDER- MOMENT OF MEDITATION

 

“The Town of Georgina recognizes and acknowledges that we are on lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples, and on behalf of Mayor and Council, we would like to thank them for sharing this land.  We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.


We also recognize the unique relationship the Chippewas have with the lands and waters of this territory.  They are the water protectors and environmental stewards of these lands and we join them in these responsibilities.”

2.
ROLL CALL

 

As noted above

3.
COMMUNITY ANNOUNCEMENTS

 
  • July 1st Canada Day Celebrations at The ROC
  • Ward 1 local resident collecting empty bottles for donation of proceeds to the Optimist Club, Adopt A Family, contact her to donate your empties
  • Saturday, June 15th, Swim Team tryouts at the MURC
  • Saturday, June 15th, 11th annual Simcoe Landing Community Garage Sale
  • Sunday, June 16th, Georgina Centre for Arts and Culture, 1:00pm, Music at the Arts Gallery Series
  • Thursday, June 20th, Art Show and Sale, workshops, summer camps
  • Newmarket York Pride Parade, 3:00pm

4.
INTRODUCTION OF ADDENDUM ITEM(S)

 
  • Item 11.1.b, clarification to Recommendation No. 2 of Report No. OI-2024-0013, requested funding is to be funded through CCBF (Canada Community-Build Fund)
  • Item 11.1.c, Recommendation No. 3 of Report No. LS-2024-0014, page 72, inadvertently not included on agenda index page
  • Items 11.1.e and 11.1.f, expiry date noted under Recommendation No. 2 of both of these reports to be corrected to read '...expiring on June 30, 2029' instead of 'expiring on June 30, 2028'

5.
APPROVAL OF AGENDA

 
  • RESOLUTION NO. C-2024-0193
    Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Fellini

    That Closed Session Item Numbers 17.1.a and 17.1.b be deferred to the June 19, 2024 Council Agenda to ensure in-person attendance of all Council Members.



    Carried
  • RESOLUTION NO. C-2024-0194
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That the June 12, 2024 Council agenda, with the following addendum items, be adopted;

    • Item 11.1.b, clarification to Recommendation 2 of Report No. OI-2024-0013, requested funding is to be funded through CCBF
    • Item 11.1.c, Recommendation 3 of Report No. LS-2024-0014, page 72, inadvertently not included on agenda index page
    • Items 11.1.e and 11.1.f, expiry date noted under Recommendation 2 of both of these reports to be corrected to read 'June 30, 2029' instead of 'June 30, 2028'


    Carried

6.
DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

7.
ADOPTION OF MINUTES

 
  • RESOLUTION NO. C-2024-0195
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Dale

    That the following minutes be adopted as presented:



8.
SPEAKERS AND DELEGATIONS

 

1.
Sandie Orlando of Endurance Events Productions regarding the use of the De La Salle Metro Road and chapel parking lots for the Georgina Marathon from September 6-8, 2024

 

Sandie Orlando requested the use of the De La Salle Metro Road parking lot on Sunday, September 8th and the use of both the Metro Road parking lot and Chapel parking lot from Friday, September 6th to Sunday, September 8th during the Fall Georgina Marathon participants and crew.

  • RESOLUTION NO. C-2024-0196
    Moved ByCouncillor Neeson
    Seconded ByRegional Councillor Davison

    That Council receive the delegation by Sandie Orlando of Endurance Event Productions Ltd. and endorse the exclusive use of the De La Salle Park chapel parking lot from September 6th to 8th and the De La Salle Park Metro Road parking lot on Sunday, September 8th for Georgina Marathon participants, crew and staff and that the Community Services staff work with the event organizer accordingly.



    Carried

9.
PETITIONS

 

None

10.
PUBLIC MEETINGS  None

 

11.
REPORTS

 

1.
Adoption Of Reports Not Requiring Separate Discussion

 
  • Moved ByCouncillor Fellini
    Seconded ByCouncillor Biggerstaff

    That the following recommendations be adopted;



b.
Award of Contract OID2024-041 – Pollock Road Shoulder Stabilization

This item has attachments. 
1.Award of Contract OID2024-041.pdf
2.OID2024-041 - Tender Bid Recommendation.pdf

Report No. OI-2024-0013

  • RESOLUTION NO. C-2024-0197
    1. That Council receive Report No. OI-2024-0013 prepared by the Capital Delivery Division, Operations & Infrastructure Department, dated June 12, 2024 regarding the award of contract OID2024-041 – Pollock Road shoulder stabilization;

       

    2. That Council approve additional funding for this project in the amount of $323,293.40 (incl. 1.76% HST) to support award of construction contract OID2024-041, to be funded through the Canada Community-Build Fund (CCBF).

       

    3. That Council approve award of contract “OID2024-041 – Pollock Road Shoulder Stabilization” for construction services to Envision Excavating Ltd., in the amount of $901,465.00 (excl. tax); and,

       

    4. That Council authorize the Manager of Procurement Services to execute the agreement between the Town of Georgina and Envision Excavating Ltd. and execute all other necessary documents.


c.
Noise Bylaw Exemption to allow for the Playing of Amplified Music at events held within the Historic Downtowns and Town Parks during the 2024 Summer Season

This item has attachments. 
1.Noise By-law Exemption for the Historic Downtown Areas.pdf

Report No. LS-2024-0014

  • RESOLUTION NO. C-2024-0198
    1. That Council receive Report No. LS-2024-0014 prepared by the Municipal Law Enforcement Division, Legislative Services dated June 12th, 2024 respecting a request for a Noise By-Law Exemption to allow for the playing of amplified music at special events held within the historic downtowns and in Town parks during the 2024 Summer season.

       

    2. That Council approve an exemption from the Town’s Noise By-law to allow for the hosting of Town-supported events that include amplified music within the historic downtowns and Town parks for the balance of 2024.

       

    3. That Council direct the Manager of Municipal Law Enforcement to review each event to be held in the historic downtowns and Town parks which are intended to include amplified music, to ensure that potential causes of noise complaints are mitigated.


e.
York Simcoe Amateur Astronomers Club - Agreement

This item has attachments. 
1.York Simcoe Amateur Astronomers Club - Agreement.pdf
2.CSD2024-0009 - AGREEMENT - YORK SIMCOE ASTRONOMERS.pdf

Report No. CSD-2024-0009

  • RESOLUTION NO. C-2024-0199
    1. That Council receive Report No. CSD2024-0009 prepared by the Community Services Department dated June 12, 2024, respecting York Simcoe Amateur Astronomers Club Agreement. 

       

    2. That Council authorizes the Mayor and Clerk to enter into an agreement between the York Simcoe Amateur Astronomers Club and the Town of Georgina for a five-year term, expiring on June 30, 2029.  

       

    3. That a By-law be passed to authorize the Mayor and Clerk to enter into an agreement with the York Simcoe Amateur Astronomers Club. 

       



f.
Keswick Model Aircraft Club - Agreement Renewal

This item has attachments. 
1.Keswick Model Aircraft Club - Agreement Renewal.pdf
2.CSD2024-0010 - AGREEMENT - KESWICK MODEL AIRCRAFT.pdf

Report No. CSD-2024-0010

  • RESOLUTION NO. C-2024-0200
    1. That Council receive Report No. CSD2024-0010 prepared by the Community Services Department dated June 12, 2024, respecting Keswick Model Aircraft Club – Agreement Renewal. 

       

    2. That Council authorizes the Mayor and Clerk to renew the license agreement between the Keswick Model Aircraft Club and the Town of Georgina for a five-year term, expiring on June 30, 2029.  

       

    3. That a By-law be passed to authorize the Mayor and Clerk to enter into a license agreement between Keswick Model Aircraft Club and the Town of Georgina. 

       



    Carried

a.
2023-2027 Strategic Plan – 2023 Strategic Plan Annual Report

This item has attachments. 
1.2023-2027 Strategic Plan-2023 Strategic Plan Annual Report.pdf
2.2023 Strategic Plan Annual Report.pdf

Report No. SI-2024-0012

  • RESOLUTION NO. C-2024-0201
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Neeson
    1. That Council receive Report No. SI-2024-0012 prepared by the Corporate Strategy and Transformation Division, Strategic Initiatives Department, dated June 12, 2024 titled “2023-2027 Corporate Strategic Plan - 2023 Strategic Plan Annual Report”.


    Carried

d.
Old Shiloh Road Bridge – Options for Commemoration

This item has attachments. 
1.Old Shiloh Bridge Heritage Options.pdf

Report No. OID-2024-0010

Neil Macdonald; Additional costs through detailed design, between $10,000 and $20,000 of additional engineering fees

  • RESOLUTION NO. C-2024-0202
    Moved ByCouncillor Dale
    Seconded ByCouncillor Neeson
    1. That Council receive Report No. OID-2024-0010 prepared by the Capital Delivery Division, Operations & Infrastructure Department dated June 12, 2024 presenting an analysis of options for commemoration of the Old Shiloh Bridge.
    2. That Council direct staff to include Option 1 during the pre-design and detailed design stages for commemoration of the Old Shiloh Road Bridge and that staff return to Council prior to the award with detailed cost options with and without the inclusion of arch facades.
    3. That Council direct staff to include the associated budget request for the option selected in the 2025 draft budget, to be implemented alongside the next phase of design and construction of the new bridge.


    Carried

2.
Reports Requiring Separate Discussion

 

12.
DISPOSITIONS, PROCLAMATIONS, AND GENERAL INFORMATION ITEMS

 

1.
Dispositions/Proclamations

 

a.
Minister of Citizenship and Multiculturalism advising of proposed amendments to the Ontario Heritage Act to extend the review period of legacy listed properties by an additional two years, to January 1, 2027

This item has attachments. 
1.Minister of Citizenship and Multiculturalism, Ontario Heritage Act proposal.pdf
  • RESOLUTION NO. C-2024-0203
    Moved ByCouncillor Neeson
    Seconded ByCouncillor Fellini

    That Council receive the correspondence from the Minister of Citizenship and Multiculturalism advising of proposed amendments to the Ontario Heritage Act to extend the review period of legacy listed properties by an additional two years, to January 1, 2027.



    Carried

b.
Ministry of Municipal Affairs and Housing advising Bill 162, Get It Done Act, 2024 received Royal Assent on May 16, making modifications to official plans and supporting 1.5 million new homes by 2031

This item has attachments. 
1.MMAH, Bill 162 Notification Letter.pdf
  • RESOLUTION NO. C-2024-0204
    Moved ByCouncillor Genge
    Seconded ByCouncillor Dale

    That Council receive correspondence from the Ministry of Municipal Affairs and Housing advising that Bill 162, Get It Done Act, 2024, received Royal Assent on May 16, making modifications to the legislatively approved official plans of some of the province's fastest growing municipalities to address local needs, while continuing to support the government's goal of getting at least 1.5 million new homes built by 2031.



    Carried

2.
General Information Items

 

a.
Information Items

This item has attachments. 
1.General Information Items, June 12, 2024.pdf
  • RESOLUTION NO. C-2024-0205
    Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Dale

    That Council receive the General Information Items for June 12, 2024.



    Carried

b.
Briefing Notes  None

 

13.
MOTIONS/ NOTICES OF MOTION

 

none

14.
REGIONAL BUSINESS

 

15.
OTHER BUSINESS

 

16.
BYLAWS

 
  • Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That the following bylaws be adopted;



17.
CLOSED SESSION

 

Closed Session items 17.1.a and 17.1.b were deferred to the June 19, 2024 Council Agenda for consideration.

18.
CONFIRMING BYLAW

 
  • Moved ByCouncillor Dale
    Seconded ByRegional Councillor Davison

    That the following bylaw be adopted;



19.
MOTION TO ADJOURN

 
  • Moved ByCouncillor Neeson
    Seconded ByCouncillor Biggerstaff

    That the Council Meeting adjourn at 10:25am



    Carried
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