THE CORPORATION OF THE

TOWN OF GEORGINA

Council Minutes

Meeting #:
Date:
Time:
-
Location:
Town of Georgina Civic Centre
26557 Civic Centre Rd.
Keswick, ON
Members of Council Present:
  • Mayor Margaret Quirk
  • Regional Councillor Davison
  • Councillor Biggerstaff
  • Councillor Fellini
  • Councillor Neeson
  • Councillor Genge
  • Councillor Dale
Staff Present:
  • Ryan Cronsberry, CAO
  • Denis Beaulieu, Director of Development Services
  • Michael Bigioni, Director of Legislative Services, Town Solicitor
  • Ron Jenkins, Director of Emergency Services/Fire Chief
  • Rob Wheater, Deputy CAO/Treasurer
  • Shawn Nastke, Director, Strategic Initiatives
  • Michael Vos, Director of Operations and Infrastructure
  • Val Stevens, Director, Library Services/CEO
  • Rachel Dillabough, Town Clerk
  • Mamata Baykar, Deputy Clerk
  • Carolyn Lance, Council Services Coordinator
  • Cheyenne McAnuff, Records and Information Coordinator
  • Anne Winstanley, Supervisor, Communications
  • Dina Havkin, Manager of Finance and Deputy Treasurer
  • Jodi Pridham, Manager, Client & Cultural Services
  • Karyn Stone, Manager, Economic Development & Tourism
  • Kelly Atkinson, Head, Human Resources
  • Mike Hutchinson, Manager of Municipal Law Enforcement
  • Olga Lawton, Corporate Strategy and Transformation
  • Stefan Hordatt, Manager, Capital Projects - Strategic Initiatives
  • Stirling Munro, Manager of Procurement
  • Tanya Thompson, Communications Manager
Others Present:

  • Simone Weinstein, Program Manager, Strategic Initiatives

    Bruce West, Supervisor of Inspections, Deputy Chief Building Officer

    Devin Dillabough, Manager of Building, Chief Building Officer

1.
CALL TO ORDER- MOMENT OF MEDITATION

 

“The Town of Georgina recognizes and acknowledges that we are on lands originally used and occupied by the First Peoples of the Williams Treaties First Nations and other Indigenous Peoples, and on behalf of Mayor and Council, we would like to thank them for sharing this land.  We would also like to acknowledge the Chippewas of Georgina Island First Nation as our close neighbour and friend, one with which we strive to build a cooperative and respectful relationship.


We also recognize the unique relationship the Chippewas have with the lands and waters of this territory.  They are the water protectors and environmental stewards of these lands and we join them in these responsibilities.”

2.
ROLL CALL

 

As noted above

3.
COMMUNITY ANNOUNCEMENTS

 
  • January 24th is 'Bell Let's Talk Day' in support and recognition of mental health
  • Mayor Quirk announced the transfer by the Lake Simcoe Region Conservation Authority of the Franklin Beach, Holmes Point and Willow Beach Conservation Areas and Keswick North Watercourse to the Town of Georgina
  • the month of February is 'Black History Month', Mayor Quirk read the proclamation request on today's agenda
  • Wednesdays, Community Lunches at The Link, on a pay-what-you-can basis
  • Wednesdays, Cornhole Day at the Pefferlaw Community Hall, children 5:30pm, adults 6:30pm, donations to the Foodbank are welcome
  • Saturday, February 3rd, SnoFest at The ROC, family activities, 1pm to 6pm, fireworks display

4.
INTRODUCTION OF ADDENDUM ITEM(S)

 
  • Item 12.1.b, proclamation of the month of February as 'Black History Month'
  • Item 12.2.b(b), Procurement Policy Briefing Note
  • Item 16.1, Bylaw No. 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables
  • Item 17.1.a, Closed Session, Section 239(2)(d), CUPE 905.13 - Verbal Update

5.
APPROVAL OF AGENDA

 
  • RESOLUTION NO. C-2024-0015
    Moved ByCouncillor Neeson
    Seconded ByCouncillor Biggerstaff

    That the January 24, 2024 agenda, with the following addendum items, be adopted;

    • Item 12.1.b, proclamation of the month of February as 'Black History Month'
    • Item 12.2.b(b), Procurement Policy Briefing Note
    • Item 16.1, Bylaw No. 2024-0004 (PUR-1) to adopt policies for the acquisition of deliverables
    • Item 17.1.a, Closed Session, Section 239(2)(d), CUPE 905.13 - Verbal Update


    Carried

6.
DECLARATION OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

 

Councillor Genge declared an interest in sections of Item No. 11.1.a referencing the Georgina Arts Centre and Gallery because her son is an employee at the Arts Centre.

7.
ADOPTION OF MINUTES  None

 

8.
SPEAKERS AND DELEGATIONS

 

1.
Delegation; Cesar Caneo, Georgina Community Food Pantry, providing 2023 service statistics and explore local food insecurity

This item has attachments. 
1.Item 8.1, C. Caneo, Food Pantry Statistics.pdf

Cesar Caneo reported on local food insecurity by providing 2023 service statistics and explored solutions that could help to address this issue in Georgina.  The food bank is based 100% on donations.  The Community Fridge was 100% community driven and is empty within 2 days of being stocked.  Plans are to arrange for more comprehensive integrated services potentially to be named the Georgina Working Centre.

Jennifer Anderson, Executive Director, Chamber of Commerce, summarized the services the Chamber provides and advised that should funding for their services be reduced, the Chamber will need to reduce the services they provide accordingly, noting the Chamber provides services in a more cost-effective and efficient means than the Town is able to provide.

  • RESOLUTION NO. C-2024-0016
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Biggerstaff

    That Council receive the delegation provided by Cesar Caneo on behalf of the Georgina Community Food Pantry, providing 2023 service statistics, the Community Fridge project and potential comprehensive integrated services.



    Carried
  • RESOLUTION NO. C-2024-0017
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Genge

    That Council receive the information provided by Jennifer Anderson, Executive Director of Georgina Chamber of Commerce, concerning the Chamber's annual grant request and the services it provides on behalf of the Town.



    Carried

9.
PETITIONS

 

None

10.
PUBLIC MEETINGS  None.

 

11.
REPORTS

 

1.
Adoption Of Reports Not Requiring Separate Discussion

 
  • Moved ByCouncillor Neeson
    Seconded ByCouncillor Fellini


b.
EV ChargeON Grant Program Update

This item has attachments. 
1.EV ChargeON Grant Program Update.pdf
2.Attachment 1 - Proof of Funding Template.pdf

Report No. SI-2024-0002

  • RESOLUTION NO. C-2024-0018
    1. That Council receive Report No. SI-2024-0002 prepared by the Strategic Initiatives Department dated January 24, 2024 respecting the EV ChargeON Grant Program Update;

       

    2. That Council direct staff to apply to the EV ChargeON program for EV Charger Installations at the Replacement Civic Centre;

       

    3. That Council designate signing authority to Rob Wheater, Deputy CAO/Treasurer, to complete and sign the Proof of Funding document referenced in Attachment 1, demonstrating a $20,000 cost-share contribution from the Replacement Civic Centre project budget; and

       

    4. That Council direct staff to put forward a Business Case for 2025 to create an Electric Vehicle Charging Infrastructure Plan and explore the option of combining the review with the Green Fleet Strategy.


    Carried

2.
Reports Requiring Separate Discussion

 

1.
Adoption Of Reports Not Requiring Separate Discussion

  

a.
Non-Profit Organization Grant Program - Intake 1

This item has attachments. 
1.Non-Profit Organization Grant Program - Intake 1.pdf
2.Attachment 1.pdf

Report No. SI-2024-0001

Karyn Stone and Simone Weinstein provided a review of the report.

Moved by Councillor Genge

Seconded by Councillor Dale

That the Council Meeting observe a recess at 10:55am.

Carried.

The Council meeting reconvened at 11:15am

Moved by Councillor Dale

Seconded by Councillor Fellini

That the Rules of Procedure be waived to permit Niv Bala of Routes Connecting Communities to address Council.

Carried.

Niv Bala, Routes Connecting Communities, empathized with Council's position and indicated Routes representatives are working to diversify its revenue stream without eliminating services to residents.  Ms. Bala stated that from a non-profit perspective, the grant program had clear guidelines with the maximum funding amount clearly stipulated and does not believe Routes should be being penalized for having diversified its funding. 

RESOLUTION NO. C-2024-0019

Moved by Councillor Dale

Seconded by Councillor Neeson

That Council receive the comments provided by Niv Bala of Routes Connecting Communities regarding the Non-Profit Organization Grant Program - Intake 1.

Carried.

Jennifer Anderson, Georgina Chamber of Commerce, provided comments concerning the trailer at De La Salle Park and the events the Chamber attends including annual events, Farmer's Market, pop-up locations and if funding is reduced, their presence at events will need to be reduced.  The Chamber is always searching for other funding sources but not for the provisions they provide for the Town.

Karyn Stone indicated this grant was established for those seeking funding in the vicinity of $5,000 to $100,000 with the understanding that there would be exceptions.

  • RESOLUTION NO. C-2024-0020
    Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Neeson

    That Council receive Report No. SI-2024-0001 prepared by the Strategic Initiatives Department dated January 24, 2024 respecting the Non-Profit Organization Grant Program - Intake 1.



    Carried

  • Councillor Genge declared an interest in sections of Item No. 11.1.a referencing the Georgina Arts Centre and Gallery because her son is an employee at the Arts Centre.  Councillor Genge did not take part in any discussion or vote concerning the following motion.

    Moved ByCouncillor Dale

    That Council approve the disbursement of grant funding to the Georgina Centre for Arts and Culture in the amount of $100,000.



    Lost, No Seconder

  • Councillor Genge declared an interest in sections of Item No. 11.1.a referencing the Georgina Arts Centre and Gallery because her son is an employee at the Arts Centre.  Councillor Genge did not take part in any discussion or vote concerning the following motion.

    RESOLUTION NO. C-2024-0021
    Moved ByCouncillor Dale
    Seconded ByCouncillor Neeson

    That Council approve the disbursement of grant funding to the Georgina Centre for Arts and Culture in the amount of $110,000 on the understanding that the remaining $15,000 funding request be automatically reviewed by Intake 2 with no new application required.



    Carried
  • Moved ByCouncillor Dale
    Seconded ByCouncillor Genge

    That Council approve the disbursement of grant funding to the Skilled Trades Centre (GTTI) in the amount of $45,000.



    Defeated
  • RESOLUTION NO. C-2024-0022
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That Council approve the disbursement of grant funding to the Skilled Trades Centre (GTTI) in the amount of $50,000 and that registration for training be available to Georgina residents prior to non-residents.



    Carried
  • Moved ByRegional Councillor Davison
    Seconded ByCouncillor Genge

    That the Council meeting observe a recess at 12:50pm



    Carried

    The Council Meeting reconvened at 1:30pm


  • RESOLUTION NO. C-2024-0023
    Moved ByCouncillor Dale
    Seconded ByRegional Councillor Davison

    That Council provide direction to staff to waive the fee in the amount of $1,659 to the Duclos Point Property Owners for the Minor Variance application submitted to facilitate the construction of the proposed pavilion/community shelter in the Duclos Point Community Park, and that this amount be disbursed to the Georgina Chamber of Commerce for the distribution, mailing and storage of Town of Georgina 2024 Tourism Guides.



    Carried

  • Niv Bala, Routes Connecting Communities representative, indicated it would be willing to take advantage of the opportunity to partner with the Library to offer free Income Tax Clinics to those in need, thereby reducing it's initial grant funding request by $22,800.

    RESOLUTION NO. C-2024-0024
    Moved ByCouncillor Dale
    Seconded ByCouncillor Genge

    That Council approve the disbursement of grant funding to Routes Connecting Communities in the amount of $44,200 for transportation services.



    Carried
  • RESOLUTION NO. C-2024-0025
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Biggerstaff

    That Council approve the disbursement of grant funding to the Georgina Feral Cat Committee (GFCC) in the amount of $6,000, that staff be requested to provide in-kind services by working with the Georgina Feral Cat Committee to source lower rate spay/neuter veterinary services or clinics to assist the Committee in continuing its service to the community, and that the Committee be encouraged to take part in Intake 2.



    Carried
  • RESOLUTION NO. C-2024-0026
    Moved ByCouncillor Fellini
    Seconded ByCouncillor Neeson

    That Council approve the disbursement of grant funding to the Georgina Military Museum in the amount of $25,000.



    Carried
  • RESOLUTION NO. C-2024-0027
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Dale

    That Council approve the disbursement of grant funding to the Georgina Chamber of Commerce in the amount of $64,000, and direct staff to work with the Chamber to determine the events needing attendance by Chamber representative(s).



    Carried
  • RESOLUTION NO. C-2024-0028
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Neeson

    4.   That Council reserve $50,800 of the $350,000 budget allocated to the 2024 Non-Profit Organization Grant Program for Intake 2.

     

    5.   That Council refer Hospice Georgina to the Strategic Initiatives Department for further discussion on the proposed Health Care Strategy in order to determine the most appropriate manner for the Town to support this initiative. And further, that Hospice Georgina be invited to present their project to Council at an upcoming Council meeting.

     

    6.   That Staff be directed to notify all grant recipients and finalize the key performance indicators, reporting requirements, code of conduct and require that the recipients enter into a partnership agreement with the Town prior to the disbursement of funds.

     

    7.   That all grant recipients be required to recognize the Town of Georgina as a supporter of the funded project(s), by including the Town’s wordmark on print and digital marketing materials.



    Carried

  • Councillor Genge declared an interest in sections of Item No. 11.1.a referencing the Georgina Arts Centre and Gallery as her son is an employee at the Arts Centre.  Councillor Genge did not take part in any discussion or vote concerning the following motion.

    RESOLUTION NO. C-2024-0029
    Moved ByCouncillor Dale
    Seconded ByCouncillor Neeson

    8.   That the Georgina Centre for Arts and Culture and the Military Museum be requested to conduct a review of their business operations, and present to the Town’s Internal Review Team in the Fall of 2024 a report to outline their long-term plans to become more financially sustainable.



    Carried

    Direction to staff to contact the balance of non-profit organizations that had requested grant funding to provide in-kind support by assisting with the completion of applications to other sources of funding.


12.
DISPOSITIONS, PROCLAMATIONS, AND GENERAL INFORMATION ITEMS

 

1.
Dispositions/Proclamations

 

a.
Jane Morson, Optimist Club of Keswick, requesting Council proclaim Thursday, February 1st as 'Optimist Day' and permission to fly its flag from February 1st to 15th in recognition of the Club's 75th Anniversary in Georgina

This item has attachments. 
1.Disposition; Optimist Club flag raising, proclamation.pdf
  • RESOLUTION NO. C-2024-0030
    Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Fellini

    That Council proclaim Thursday, February 1st 'Optimist Day' throughout the Town of Georgina, endorse the raising of its flag at the Georgina Civic Centre on Thursday, February 1st in recognition of Optimist Day and that staff coordinate the flag-raising accordingly.



    Carried

b.
Proclamation of the month of February as 'Black History Month'

This item has attachments. 
1.Black History Month Proclamation - Feb 2024.pdf
  • RESOLUTION NO. C-2024-0031
    Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Fellini

    That Council proclaim the month of February as 'Black History Month' throughout the Town of Georgina to recognize the legacy of Black Canadians, and endorse the flying of its flag during the same month.



    Carried

2.
General Information Items

 

a.
Information Items  None.

 

b.
Briefing Notes

 
a.
Update on application to York Region's Pedestrian and Cycling Partnership Program
This item has attachments. 
1.Update on Application to York Regions Pedestrian and Cycling Partnership Program.pdf
  • RESOLUTION NO. C-2024-0032
    Moved ByCouncillor Dale
    Seconded ByRegional Councillor Davison

    That Council receive the briefing note providing an update on an application to York Region's Pedestrian and Cycling Partnership Program for a 380 metre connecting link between Forestry Drive and Station Road on Old Homestead Road in Pefferlaw.



    Carried
b.
Procurement Policy Updates
This item has attachments. 
1.Procurement Policy Briefing Note.pdf
  • RESOLUTION NO. C-2024-0033
    Moved ByCouncillor Genge
    Seconded ByCouncillor Biggerstaff

    That Council receive and approve the Briefing Note describing revisions to the updated procurement policy considered by Council on January 17, 2024, the only substantive revision being to grant the Deputy Chief Administrative Officer the ability to authorize limited overages to budget amounts approved by Council up to a $20,000 limit for projects having a value of $100,000 or less or up to 20% of the project value to a maximum of $50,000 for projects having a value in excess of $100,000; if the overage required is greater, the matter is to return to Council for approval.



    Carried

13.
MOTIONS/ NOTICES OF MOTION

 

None

14.
REGIONAL BUSINESS

 

None

15.
OTHER BUSINESS

 

None

16.
BYLAWS

 
  • Moved ByCouncillor Genge
    Seconded ByCouncillor Dale

    That the following bylaw be adopted;



17.
CLOSED SESSION 

 
  • Moved ByRegional Councillor Davison
    Seconded ByCouncillor Fellini

    That Council convene into Closed Session at 2:25pm to deal with the following matter;

    1. LABOUR RELATIONS OR EMPLOYEE NEGOTIATIONS, Section 239(2)(d), MA; CUPE 905.13 - Verbal Update


    Carried
  • Moved ByCouncillor Biggerstaff
    Seconded ByCouncillor Genge

    That Council reconvene into Open Session at 3:00pm and report on matters discussed in Closed Session.



    Carried
  • RESOLUTION NO. C-2024-0034
    Moved ByRegional Councillor Davison
    Seconded ByCouncillor Neeson

    In regard to Closed Session Item No. 17.1.a under Section 239(2)(d) of the Municipal Act being labour relations or employee negotiations regarding CUPE 905.13 - Verbal Update,

    1. That Council receive the update from staff and that staff be directed to proceed accordingly.



    Carried

18.
CONFIRMING BYLAW

 
  • Moved ByRegional Councillor Davison
    Seconded ByCouncillor Biggerstaff


19.
MOTION TO ADJOURN

 
  • Moved ByCouncillor Neeson
    Seconded ByCouncillor Fellini

    That the meeting adjourn at 3:02pm



    Carried
No Item Selected